How to Add an Email Signature in Gmail

Fast Path: Quick Setup

If you already have your HTML signature code ready, follow these quick steps:

1. Click the gear icon (⚙️) in Gmail → "See all settings"
2. Scroll to "Signature" section
3. Click "Create new" or select existing signature
4. Paste your HTML code
5. Set as default for new emails
6. Click "Save Changes"

Full Step-by-Step Instructions

For Gmail Web (Desktop)

1. Open Gmail Settings: Click the gear icon in the top right corner of your Gmail inbox.
2. Access All Settings: Click "See all settings" from the dropdown menu.
3. Find Signature Section: Scroll down to the "Signature" section, which is located in the "General" tab.
4. Create or Edit Signature:
   • If you don't have a signature yet, click "Create new" and give it a name (e.g., "Business Signature").
   • If you already have a signature, select it from the dropdown menu and click "Edit".
5. Paste Your Signature: In the signature editor, paste your HTML signature code. Gmail's editor supports HTML formatting, so your signature will display with all formatting intact.
6. Configure Usage: Below the signature editor, you'll see options to:
   • Set the signature for new emails
   • Set the signature for replies/forwards
   • Choose which email address uses this signature (if you have multiple)
7. Save: Scroll all the way to the bottom of the settings page and click "Save Changes". Your signature will now appear in all new emails.

For Gmail Mobile App (iOS/Android)

1. Open Gmail App: Launch the Gmail app on your iPhone, iPad, or Android device.
2. Access Settings: Tap the three horizontal lines (menu icon) in the top left, then scroll down and tap "Settings".
3. Select Your Account: Tap on the Gmail account you want to configure.
4. Find Signature: Scroll down and tap "Signature".
5. Edit Signature: You can type or paste your signature text. Note: Mobile apps have limited HTML support, so complex formatting may not work perfectly.
6. Save: Tap the back arrow or "Save" to apply your changes.

Troubleshooting

Signature Disappears or Doesn't Show

• Not Set as Default: Make sure you've selected the signature for "new emails" in the signature settings.
• Mobile App Limitation: The mobile Gmail app may require you to set the signature separately. Check the app settings as described above.
• HTML Errors: If your signature uses complex HTML, Gmail may strip out some code. Simplify your HTML or use Gmail's built-in formatting tools.
• Browser Cache: Clear your browser cache and reload Gmail if changes aren't appearing.

Images Not Displaying

• Use Reliable Hosting: Host images on a reliable server (like Google Drive with public sharing, or your own website).
• Check Image URLs: Make sure image URLs are accessible and don't require authentication.
• File Size: Keep images under 100KB for faster loading. Gmail may block very large images.
• HTTPS Required: Use HTTPS URLs for images when possible, as some email clients block HTTP images.

Formatting Broken

• Inline Styles: Use inline CSS styles rather than external stylesheets.
• Simple HTML: Stick to basic HTML tags like <strong>, <em>, <a>, and <img>.
• Table Layouts: For complex layouts, use HTML tables rather than CSS flexbox or grid.
• Test First: Always send yourself a test email to see how the signature looks before using it professionally.

Frequently Asked Questions

Next Steps

Now that you've set up your Gmail signature, you might want to:

• Create a professional signature with BrandaSign
• Learn about optimal image sizes for signatures
• Set up signature for Outlook