How to Add an Email Signature on iPhone & iPad

Fast Path: Quick Setup

If you already have your signature text ready, follow these quick steps:

1. Open Settings app → Mail
2. Scroll to "Signature" section
3. Tap signature field to edit
4. Type or paste your signature text
5. Choose "Per Account" if needed
6. Exit Settings (saves automatically)

Full Step-by-Step Instructions

For iPhone and iPad

1. Open Settings App: Tap the Settings app on your iPhone or iPad. This is the app with the gear icon, usually found on your home screen.
2. Navigate to Mail Settings: Scroll down in the Settings list and tap "Mail". This will open the Mail settings screen.
3. Find Signature Section: Scroll down in the Mail settings until you see the "Signature" section. You'll see:
   • A toggle for "Per Account" (to use different signatures for different accounts)
   • A text field showing your current signature (or "None" if you don't have one)
4. Edit Signature:
   • Tap on the signature text field
   • You can type or paste your signature text
   • Important: iOS Mail has limited HTML support. While you can paste HTML code, it may not render correctly. For best results, use plain text or simple formatting.
5. Set Per Account (Optional): If you want different signatures for different email accounts:
   • Toggle "Per Account" to ON
   • You'll then see options to set signatures for each individual account
6. Save: Tap "Mail" in the top left to go back, or simply exit Settings. Your signature will be saved automatically and will appear in new emails.

Important Limitations

HTML Support

iOS Mail has limited HTML support compared to desktop email clients. While you can paste HTML code, it may not render correctly. For best results:

• Use plain text signatures
• Or use simple text formatting (line breaks, basic punctuation)
• Avoid complex HTML with images, tables, or advanced styling

Images

Unfortunately, iOS Mail doesn't support images in signatures directly. You can only use text-based signatures. If you need images:

• Consider using a text-based signature with links
• Or set up your signature on a Mac and sync it (if using iCloud)
• Or use a third-party email app that supports HTML signatures

Multiple Accounts

You can set different signatures for different email accounts by enabling "Per Account" in the signature settings. This is useful if you have both personal and business email accounts.

Troubleshooting

Signature Not Showing

• Didn't Save: Make sure you exited Settings after editing. The signature saves automatically when you leave the Settings app.
• Wrong Account: If you have multiple email accounts, make sure you've set the signature for the correct account, or enable "Per Account" to set signatures individually.
• Restart Mail App: Try closing and reopening the Mail app. Sometimes the app needs to be restarted to pick up signature changes.
• Check Settings: Go back to Settings → Mail → Signature to verify your signature is still there and properly configured.

Formatting Issues

• HTML Not Working: iOS Mail has limited HTML support. If your HTML signature isn't rendering correctly, try using plain text instead.
• Line Breaks: Use actual line breaks (press Enter) rather than HTML line break tags for better compatibility.
• Special Characters: Some special characters may not display correctly. Stick to standard text characters for best results.

Best Practices for iPhone/iPad Signatures

• Keep It Simple: Since iOS Mail has limited HTML support, keep your signature simple and text-based.
• Use Line Breaks: Use actual line breaks to format your signature rather than HTML tags.
• Include Essential Info: Name, title, company, phone, email, and website URL (as plain text link).
• Test Before Using: Send yourself a test email to see how the signature looks before using it professionally.

Frequently Asked Questions

Next Steps

Now that you've set up your iPhone/iPad signature, you might want to:

• Create a professional signature with BrandaSign
• Set up signature for Apple Mail on Mac
• Learn about email signature best practices